Notice of Special General Meeting

NOTICE  OF SPECIAL GENERAL MEETING

Dear Members,

Please find attached, your invitation to a Special General Meeting to be held at 11am on Saturday, 12th August, 2017. We have a full agenda including Amendment changes to our Constitution. Any member that would like to add to the agenda can text/phone/email myself 14 days prior to the Meeting for inclusion. Nominations for Management Committee positions are included as we need to redo these due to a requirement that they be dated 14 days prior to the AGM and nominees will then be put forward to membership for review 7 days prior to the Meeting.

All members are welcome and we will follow up the day with a Social Get Together BBQ from 1pm – BBQ Invitation via separate email. So please mark this in your diary – either the Meeting, the BBQ or both for a great Saturday!!

Please don’t use reply to this email as it was via bulk server. Separate email rsvp secretary@batsqld.org.au or text.

Saturday, 12th August 2017 Commencing at 11:00am

Venue: Sharon’s Residence (Private – address upon rsvp)

The Bats Qld (Flying Foxes & Microbats) Inc. Management Committee has resolved to hold a Special General Meeting at the above mentioned time and place in accordance with the Rules of the Organisation/Constitution.
All members are invited and encouraged to attend. RSVP:              by Saturday 29th July 2017
Leanne – secretary@batsqld.org.au  or call 0400 010 613

See attached proposed agenda, nomination form and proxy form.

**Please note that we have a Social BBQ afterwards**
**1pm at Anja & Joerg’s Place**

Leanne Robertson
Secretary Bats Qld.

SPECIAL GENERAL MEETING

Saturday, 12th August 2017 Commencing 11.00am
Venue: Sharon’s Residence (Private – address upon rsvp)

AGENDA
10.45am     Proxies (if applicable) handed in to Secretary Morning Tea

11.00am     Special General Meeting for financial members of Bats Qld.

Opening Apologies
Acceptance of Corrections to Annual General Meeting which was held on Saturday, 15th July 2017
Acceptance of Amendment Changes to Rules of Constitution
as follows:-

AMENDMENT 1

Classes of members

The membership of the association consists of the following 2 (two) classes of ordinary members:-

  • Active Members
  • Active Carers (must be vaccinated)
  • Honorary Members

In addition to ordinary members, we also have 2 (two) types of support membership. Support members are not classed as ordinary members, and therefore have no voting rights:-

  • Bat Support Club
  • Corporate Membership

AGENDA

AMENDMENT 2

The management committee may terminate a member’s membership if the member—

  1. is convicted of an indictable offence; or
  2. does not comply with any of the provisions of these rules; or
  3. has membership fees in arrears for at least 1 (one) month; or
  4. Publicly Makes Defamatory Comments about Bats QLD or any of its members. This includes Social media, Group Emails / messaging services and public events. The committee has the ruling vote on what is classed as defamatory.

Ratifying of AGM Minutes

2016/2017 Management Committee Step Down

Election of the 2017/2018 Management Committee (using the nomination form attached)

Election of the 2017/2018 Team Leaders – these nominations are taken from the floor – we encourage all members to help out our Team Leaders in any way you can as you do not need to be an expert or have experience to donate your quality time to help out our bats. This is a team environment and we’d really appreciate some more volunteers, even a couple of hours each week is a bonus. Some positions that do require experience i.e.: Rehabilitation Coordinator, etc… are filled at the discretion of the Management Committee and our membership is then updated with the contact details.

1.00pm       Social BBQ at Anja & Joerg’s Residence

Invitation has been sent separately

ELECTION
2017/2018  MANAGEMENT COMMITTEE
Nominations are now open for positions on the 2017/2018 Bats Qld (Flying Foxes & Microbats) Inc. Management Committee. The positions are: President, Vice President, Secretary and Treasurer.Any member wishing to nominate for a position should do so in writing/email (must be scanned copy with signature) using the Nomination form below, to be received by the Secretary no later than 8pm, Friday 28th July 2017.If an insufficient number of candidates has been nominated by the above date, nominations will be taken from the floor.Should more than the required number of candidates nominate for any position, a ballot will be held. Please note that Team Leader nominations are taken from the floor and voted on at the Meeting.

NOMINATION FORM TO BE LODGED PRIOR TO THE MEETING WITH THE SECRETARY, VIA EMAIL (PREFERABLE) OR TO BATS QLD. MANAGEMENT COMMITTEE, C/- BATS QLD.,

P.O. Box 549, Helensvale Plaza, Helensvale, QLD. 4212 by above date.

Name of Nominee
Committee Position
Address & Email
Phone No.
Signature of Nominee
Proposer
(Bats Qld. member Name & Signature)
Seconder
(Bats Qld. member Name & Signature)
Date


PROXY FORM
FOR VOTING AT THE SPECIAL GENERAL MEETING
If you are a financial member of Bats Qld (Flying Foxes & Microbats) Inc. and cannot attend the Special General meeting, you can use this form to nominate another Bats Qld member to vote on your behalf.

I………………………………………………of………………………………………..………

being a member of Bats Qld (Flying Foxes & Microbats) Inc., hereby appoint:

……………………………………………………………………………………………….….

of………………………………………………………………………………………….…..…

or failing him/her, ………………………………………………………………………………

of………………………………………………………………………………..………………

as my proxy vote for me on my behalf at the Special General Meeting of Bats Qld. to be held on Saturday, 12th August 2017 and at any adjournment thereof.

Signed this ……………………day of  …………………… 2017

Signature …………………………………………………………